BY LAWS

of the Oakwood Lakes Community Association

As approved March 3, 1997

 

ARTICLE I.  Name

Section 1. The organization incorporated as the OAKWOOD COLONY CLUB, trading as Oakwood Lakes Community Association, shall be commonly known as the Oakwood Lakes Community Association.

 

Section 2. The Oakwood Lakes Community Association will hereinafter be referred to in these by-laws as the “Association.”

 

ARTICLE II.  Purpose

The purpose for which this Association exists is to forward and promote the general welfare, good order, and prosperity of the community located in the neighborhood of Oakwood Lakes, Township of Medford, County of Burlington, and State of New Jersey; to erect, improve and maintain recreational facilities owned by the Association; to cooperate in maintaining restrictions running with the land; to promote health, welfare, recreation, sports, and entertainment to members thereof; to take and hold by lease, gift, purchase, grant, devise or bequest; to mortgage, sell, and convey any property, real or personal, necessary or desirable for carrying out the purpose of this Association; and to do all things necessary or proper by such legal instruments as are described to further the purposes of the Association.

 

ARTICLE III.  Property

Section 1. The Association has been deeded four (4) properties, as well as the lakebed of Oliphant’s Lake itself, totaling approximately 34 acres. The Association grants to property owners fronting Oliphant’s Lake permission to repair and maintain existing docks on Association owned property adjacent to said property owners’ respective residences, provided such property owners comply with any and all applicable laws and regulations regarding such maintenance, including obtaining necessary permits, and provided that such owners pay their annual maintenance fee to the Association.

 

Section 2. Property owners adjacent to the beach and tennis courts must be notified, by certified letter, of any structural improvements or enhancements before they can be started.

 

ARTICLE IV.  Membership

Section 1.  All present owners of property within the area commonly known as Oakwood Lakes (consisting of 322 lots) shown on Plan A, Section numbers l, 2, and 3, excepting out Birchwood Lakes of the plan of Oakwood Lakes filed in the Burlington County Land Records, are automatically members in the Association.  This is the area east of Taunton Boulevard and north of Tuckerton Road bounded by Deer Brook, Medford Village Golf Course, Birchwood Lakes and Sherwood Forest. We also include as members those residences in Deer Brook which are on Oliphant’s Lake. The addresses of each property are listed in attachment A.

 

Section 2. Voting privileges are extended to those members in good standing on the basis of one vote for each residence.  A member is in good standing if his fees are current.

 

Section 3.  One certificate of Membership shall be issued for each residence that applies and pays the 1997 Association fees and the 1996 special Dam Assessment. During this “Fresh Start” period, the initiation fee of $1,500 will be waived, along with forgiveness of unpaid dues from 1996 and prior.  As long as the annual fee is paid, the certificate remains active. Certificates of membership not issued, for lack of payment, by December 31, 1997, will be inactive and held in trust until the initiation fee is paid in full, together with that year’s maintenance fee, to activate the certificate. Owners/residents without active certificates will not be entitled to use the facilities of the Association. The certificate will be transferable to any person or entity acquiring title to a residence whereon the certificate is active. A new purchaser wishing to activate an inactive certificate will be required to pay the initiation fee, or may require an active certificate from the seller at settlement.

 

EXAMPLE:    A property owner fails to claim his certificate by year-end 1997, because he has not paid his 1996 dam fund or his maintenance fee for 1997. Therefore, the certificate is inactive and the member is no longer in good standing. He sells his property in January of 2007 to a new buyer. The buyer wishes to use the facilities of the Association and wants the certificate activated. To activate the certificate, either the buyer or the seller must pay:

 

Initiation Fee                  $1,500

2007 Annual Fee*                250  (*amount is just an example, as the fee may change over time)

TOTAL DUE                 $1,750

 

ARTICLE V.  Fees and Assessments

Section 1. The assessments levied by the Association shall be used exclusively for the purposes of promoting the recreation, health, safety and welfare of the members of the Association, and in particular for the improvement and maintenance of the areas within the responsibility of the Association, including, but not limited to, the payment of taxes and insurance thereon, and the maintenance, repair, replacement and additions thereto, and for the costs of labor, equipment, materials and supervision thereof.

 

Section 2.  Every property owner shall pay a maintenance fee per annum as directed by the Board of Trustees or as amended by two-thirds of the members present at a general meeting The annual fee shall be payable by the 31st of March of each year. Members who wish to use the recreational facilities shall be required to pay a use fee in addition to the basic maintenance fee. Said facilities include the lake for swimming, boating or fishing, tennis courts, beach, picnic area, and such other common facilities as may be available. Senior citizens will receive a discounted rate on their fee.

 

Section 3.  In addition to the annual fee authorized above, the Association may levy a special assessment for the purpose of defraying, in whole or in part, the cost of any construction, repair, maintenance or replacement of a described capital improvement upon the common areas, including the necessary fixtures and personal property related thereto. Any such capital assessment shall be authorized by vote in person or by proxy of two-thirds of the members in good standing and entitled to vote at the annual meeting or a general meeting duly called for the purpose. Written notice of any such meeting shall be sent to all members not less than ten (10) days in advance and which notice shall set forth the purpose of the meeting. Members in good standing who do not attend and do not specify their vote to one of the trustees are assumed to give their proxy to the Board of Trustees. The special assessment collected under such circumstances will be applicable to only the purpose for which it was assessed.

 

Section 4.  Any property owner may, in any year, arrange with the treasurer to make monthly or quarterly installment payments for assessed fees. Any property owner facing financial difficulties may make arrangements with the Board to postpone payment of assessments for one year.

 

Section 5.  If the assessment is not paid within sixty (60) days after the due date, the assessment shall bear a late fee of $15 and may bear interest from the date of delinquency at the maximum rate then authorized by the law of the State of New Jersey to be charged by a municipality with respect to any delinquent payment of real estate taxes.

 

Section 6. If any resident causes damages to any Association land, improvement, facility, or equipment which necessitates repair by the Association, or if the Association is required to expend monies to remedy any violation of covenants and restrictions of the published Rules and Regulations of the Association, then the Board may impose a special assessment, upon the member involved, of the direct costs to the Association for performing such repairs or maintenance or for remedy of such violation, including interest, costs of collection and reasonable attorney’s fees.


Section 7.   The period for which annual assessments are made shall be from January 1 to December 31(a calendar year) unless the Board establishes a different assessment year, in which case the latter shall apply.  The due date for each annual assessment will be March 31.  For special assessments the due date shall be fixed in the resolution authorizing the special assessment.

 

Section 8. Both annual and capital assessments must be fixed at a uniform rate for all residences, it being the intent hereof that all residences, regardless of the value of the home or improvement thereon, shall pay the same per residence assessment hereunder, with one exception: special assessments relating specifically to the lake may be billed at a higher rate to owners of lakefront properties, under the assumption that these properties benefit, in terms of property value, at a higher rate than non-lakefront owners. Such differences in lakefront versus non-lakefront assessments will be subject to the same authorization by vote as the assessment itself, as stated above.

 

ARTICLE VI.  Meetings

Section 1.  The annual meeting of the Association shall be held in February of each year.  Other general meetings will be held as directed by the Board of Trustees.

 

Section 2.  Notice of the general meetings of the Association shall be delivered to every member of the Association at least seven (7) days before the date of such meeting.

 

Section 3.  At the annual meeting of the Association, the Board of Trustees shall make a full report of their proceedings during the preceding fiscal year and recommend such measures as they may deem advisable.

 

Section 4.  A special meeting of the Association may be called by the Board of Trustees or on written request of the President or whenever ten (10) members of the Association in good standing shall make a written request to the President for the same, specifying the object of the meeting.

 

Section 5.  The Board of Trustees shall meet once a month or at any other time at the discretion of the President.

 

ARTICLE VII.  Trustees

Section 1.  The Board of Trustees shall consist of nine (9) members.  Trustees shall be elected for a three-year term.  Each year three trustees will be elected, to facilitate a rotating trustee board.

 


Section 2.  The Board of Trustees shall have the power to manage all the affairs of the Association on any and all questions relating in any manner thereto, and to make all contracts necessary for the proper transaction of all business.  They shall have entire jurisdiction over all matters pertaining to the care, control, conduct, supervision, and management of the Association and its finances, and all appropriations shall be made by them.

 

Section 3.  For the better execution of their power and duties, the Board of Trustees shall authorize the appointment from their own number, or from members of the Association, all such committees as the occasion may require and they may deem necessary, and shall define the duties thereof.

 

Section 4.  The Board of Trustees may fill any vacancy among the Officers or Trustees by a vote of the majority of those present at a regular monthly meeting of such Board, such election to be for the unexpired term.

 

Section 5.  Any member of the Board of Trustees who shall absent himself/herself from three (3) consecutive monthly meetings of such Board, unless he shall present at the next monthly meeting an excuse for his absence satisfactory to the President, shall be deemed to have resigned as a member of said Board and cease to be a member thereof.

 

Section 6.  The Board of Trustees shall have the following specific powers: (a) To appoint delegates to the different associations of which this Association may be a member; or for the purpose of conferring with any association or club respecting any matter in which this Association may be concerned.  (b) To makes rules for the conduct of the members of the Association and for their use of the Association’s property.  (c) To fix and enforce penalties for the violation of the By Laws and Rules.  (d) To assess penalties for offenses against the By Laws and Rules. (e) To prescribe rules for the admission of strangers or guests to the privileges of the Association.  (f) To make, alter, and amend the rules for their own government, and fix and enforce penalties for the violation of such rules.  (g) To prescribe additional duties for any of the officers, in addition to those herein set forth.

 

Section 7.  Indemnification. Each Trustee, officer or committee member of the Association, shall be indemnified by the Association against the actual amount of net loss, including counsel fees, reasonably incurred by or imposed upon him in connection with any action, suit or proceeding to which he may be a party by reason of his being or having been a Trustee, officer, or committee member of the Association, except as to be liable for gross negligence or willful misconduct. In the event of a settlement of any such case, indemnification shall be provided only in connection with such if the person to be indemnified had not been guilty of gross negligence or willful misconduct.

 

Section 8. Exculpation. Unless acting in bad faith, neither the Board as a body nor any trustee, officer, nor committee member shall be personally liable to any homeowner in any respect for any action or lack of action arising out of the execution of his office. Each homeowner shall be bound by the good faith actions of the Board, officers and committee members of the Association, in the execution of the duties and powers of said trustees, officers and committee members. Nothing contained herein shall be construed so as to exculpate members of the Board of Trustees appointed by the Association from discharging their fiduciary responsibilities.

 

ARTICLE VIII. Officers

Section 1.  The officers of the Association shall be a President, a Vice President, a Secretary, and a Treasurer, each of whom shall be a member in good standing.

 

Section 2.  The President shall preside at all meetings of the Association and the Board of Trustees and enforce all laws and regulations of the Association. He shall perform such other duties as shall be imposed upon him by resolution of the Board of Trustees. The President shall, with the Secretary, sign all written contracts and obligations of the Association.

 

Section 3.  The President shall, under the direction of the Board of Trustees, appoint all committees whenever it becomes necessary.

 

Section 4.  In the absence of the President, the Vice President shall perform his duties. In the event of death or disability of the President, the Vice President shall act until the Board of Trustees shall fill the office. Should neither be present at a meeting, a Chairman shall be chosen by two-thirds of those members present.

 


Section 5.  The Secretary shall keep the minutes and other official reports of the Association.  The Secretary shall conduct the official correspondence of the Association and shall keep all records, books, documents, and papers relating to the Association in such place as shall be designated by the Board of Trustees.  The Secretary shall perform such other duties as shall be assigned by direction of the Board of Trustees.

 

Section 6.  The Treasurer shall keep account of all monies received and deposit same in the name of the Association in such depository as shall be designated by the Board of Trustees.  The Treasurer shall not put out or disburse any of the money of the Association except in such manner and for such purposes as shall be approved by the proper officers of the Association, whose approval shall be authorized by motion or resolution of the Board of Trustees.  At each monthly meeting of the Board of Trustees, the Treasurer shall make a statement of the financial condition of the Association and at the annual meeting submit a detailed report of the financial condition of the Association for the preceding fiscal year, which such report shall be reviewed as designated by the Board of Trustees.

 

Section 7.  All officers and employees of the Association who have the custody or control of any funds of the Association shall give such bonds as may be required by the Board of Trustees.

 

Section 8.  The money and funds of the Association shall be received, deposited, and paid out in such manner as shall be provided for by the Board of Trustees.

 

Section 9.  Checks drawn on Association funds shall be signed by any two (2) of the officers.

 

ARTICLE IX. Amendments

Amendments to the By-laws may be made at any meeting or at a meeting called for the purpose by the Board of Trustees and provided that notice of the proposed amendments shall be given to all members by the Secretary at least seven (7) days before the date of the meeting.

 

ARTICLE X. Elections

Election of Trustees shall be held at the annual meeting in February and only those members in good standing may vote.  Nominations shall be received in advance of the annual meeting in writing from members in good standing and shall be received from the floor at the annual meeting.

 

ARTICLE XI. Procedures

All meetings of the Association shall be conducted by the most recent Robert’s Rules of Order.


Attachment A  Oakwood Lakes Addresses

3

Black Oak Trail

27

Elm Drive

46

Holly Drive

4

Black Oak Trail

28

Elm Drive

48

Holly Drive

5

Black Oak Trail

29

Elm Drive

50

Holly Drive

6

Black Oak Trail

31

Elm Drive

102

Holly Drive

8

Black Oak Trail

102

Himmelein Road

61

N Lakeside Drive W

10

Black Oak Trail

104

Himmelein Road

62

N Lakeside Drive W

1

Cedar Trail

2

Holly Drive

63

N Lakeside Drive W

3

Cedar Trail

3

Holly Drive

64

N Lakeside Drive W

4

Cedar Trail

4

Holly Drive

65

N Lakeside Drive W

6

Cedar Trail

5

Holly Drive

66

N Lakeside Drive W

7

Cedar Trail

6

Holly Drive

67

N Lakeside Drive W

8

Cedar Trail

7

Holly Drive

68

N Lakeside Drive W

10

Cedar Trail

8

Holly Drive

69

N Lakeside Drive W

16

Cedar Trail

9

Holly Drive

70

N Lakeside Drive W

18

Cedar Trail

10

Holly Drive

71

N Lakeside Drive W

20

Cedar Trail

11

Holly Drive

72

N Lakeside Drive W

1

Elm Court

12

Holly Drive

73

N Lakeside Drive W

2

Elm Court

13

Holly Drive

74

N Lakeside Drive W

3

Elm Court

14

Holly Drive

75

N Lakeside Drive W

4

Elm Court

15

Holly Drive

76

N Lakeside Drive W

5

Elm Court

16

Holly Drive

77

N Lakeside Drive W

6

Elm Court

17

Holly Drive

78

N Lakeside Drive W

7

Elm Court

18

Holly Drive

79

N Lakeside Drive W

1

Elm Drive

19

Holly Drive

81

N Lakeside Drive W

2

Elm Drive

20

Holly Drive

15

Oakwood Drive

3

Elm Drive

21

Holly Drive

17

Oakwood Drive

4

Elm Drive

22

Holly Drive

19

Oakwood Drive

5

Elm Drive

23

Holly Drive

21

Oakwood Drive

6

Elm Drive

24

Holly Drive

23

Oakwood Drive

7

Elm Drive

25

Holly Drive

24

Oakwood Drive

8

Elm Drive

26

Holly Drive

25

Oakwood Drive

9

Elm Drive

27

Holly Drive

26

Oakwood Drive

10

Elm Drive

28

Holly Drive

27

Oakwood Drive

12

Elm Drive

29

Holly Drive

28

Oakwood Drive

13

Elm Drive

30

Holly Drive

29

Oakwood Drive

14

Elm Drive

31

Holly Drive

30

Oakwood Drive

16

Elm Drive

32

Holly Drive

31

Oakwood Drive

17

Elm Drive

33

Holly Drive

32

Oakwood Drive

19

Elm Drive

34

Holly Drive

33

Oakwood Drive

20

Elm Drive

35

Holly Drive

34

Oakwood Drive

21

Elm Drive

36

Holly Drive

35

Oakwood Drive

22

Elm Drive

38

Holly Drive

36

Oakwood Drive

23

Elm Drive

40

Holly Drive

37

Oakwood Drive

24

Elm Drive

42

Holly Drive

38

Oakwood Drive

25

Elm Drive

44

Holly Drive

39

Oakwood Drive

 

 

 

 

 

 

40

Oakwood Drive

3

Pine Trail

47

Taunton Road

42

Oakwood Drive

4

Pine Trail

49

Taunton Road

43

Oakwood Drive

5

Pine Trail

51

Taunton Road

44

Oakwood Drive

6

Pine Trail

53

Taunton Road

46

Oakwood Drive

7

Pine Trail

55

Taunton Road

49

Oakwood Drive

8

Pine Trail

57

Taunton Road

50

Oakwood Drive

9

Pine Trail

61

Taunton Road

52

Oakwood Drive

10

Pine Trail

63

Taunton Road

53

Oakwood Drive

11

Pine Trail

65

Taunton Road

54

Oakwood Drive

12

Pine Trail

67

Taunton Road

55

Oakwood Drive

13

Pine Trail

69

Taunton Road

56

Oakwood Drive

14

Pine Trail

71

Taunton Road

57

Oakwood Drive

15

Pine Trail

73

Taunton Road

58

Oakwood Drive

16

Pine Trail

75

Taunton Road

59

Oakwood Drive

17

Pine Trail

77

Taunton Road

60

Oakwood Drive

18

Pine Trail

79

Taunton Road

61

Oakwood Drive

19

Pine Trail

81

Taunton Road

62

Oakwood Drive

20

Pine Trail

83

Taunton Road

63

Oakwood Drive

21

Pine Trail

85

Taunton Road

64

Oakwood Drive

22

Pine Trail

87

Taunton Road

65

Oakwood Drive

38

Red Oak Trail

91

Taunton Road

66

Oakwood Drive

39

Red Oak Trail

93

Taunton Road

67

Oakwood Drive

40

Red Oak Trail

95

Taunton Road

68

Oakwood Drive

41

Red Oak Trail

97

Taunton Road

69

Oakwood Drive

42

Red Oak Trail

374

Tavistock Drive

70

Oakwood Drive

43

Red Oak Trail

376

Tavistock Drive

71

Oakwood Drive

1

Taunton Road

378

Tavistock Drive

73

Oakwood Drive

3

Taunton Road

380

Tavistock Drive

74

Oakwood Drive

5

Taunton Road

382

Tavistock Drive

1

Pin Oak Trail

7

Taunton Road

384

Tavistock Drive

2

Pin Oak Trail

9

Taunton Road

386

Tavistock Drive

3

Pin Oak Trail

11

Taunton Road

387

Tavistock Drive

4

Pin Oak Trail

13

Taunton Road

388

Tavistock Drive

6

Pin Oak Trail

15

Taunton Road

213

Tuckerton Road

7

Pin Oak Trail

17

Taunton Road

215

Tuckerton Road

8

Pin Oak Trail

19

Taunton Road

217

Tuckerton Road

9

Pin Oak Trail

23

Taunton Road

219

Tuckerton Road

10

Pin Oak Trail

25

Taunton Road

221

Tuckerton Road

11

Pin Oak Trail

27

Taunton Road

35

White Oak Trail

12

Pin Oak Trail

29

Taunton Road

36

White Oak Trail

14

Pin Oak Trail

31

Taunton Road

38

White Oak Trail

16

Pin Oak Trail

33

Taunton Road

41

White Oak Trail

18

Pin Oak Trail

37

Taunton Road

42

White Oak Trail

20

Pin Oak Trail

39

Taunton Road

43

White Oak Trail

1

Pine Trail

41

Taunton Road

44

White Oak Trail

2

Pine Trail

45

Taunton Road

 

 

 

Please feel free to contact any of the trustees with questions or comments. Call or email us

 

 

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